In sap, Displaying the Effects of Vendor Items on Cost Center Accounting

Use

All of the earlier process steps assumed that you were working in the accounts payable department. You now see what the cost center manager sees when an invoice is posted to their cost center. You execute a cost center report, and drill down to the source documents in accounts payable.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Controlling ® Cost Center Accounting ® Information System ® Reports for Cost Center Accounting ® Plan/Actual Comparisons ® Cost Centers: Actual/Plan/Variance
Transaction Code	S_ALR_87013611, KSB1

2. Enter the following data:

Field	Europe	North America
Controlling area	1000	2000
Fiscal year	Current year	Current year
From period	001	001
To period	012	012
Plan version	0	0
Or value(s)	1000	1000

3. Choose .

The system issues a cost center report with a total for each posted cost element.

4. Double-click on cost element 476900 (Miscellaneous costs).

In the dialog box, you see a list of all reports in which you can execute a drilldown.

5. Double-click on Cost Centers: Actual Line Items.

You now see a list of CO line items for cost center 1000.

6. Choose Settings
® Layout ® Select.

The Choose Layout dialog box appears.

7. Choose the Primary Cost Posting variant.
8. Double-click on one of your posted documents.
9. Choose until the overview tree appears.

In the Display Actual Line Items for Cost Centers dialog box, choose Yes.

In the Exit Report dialog box, choose Yes.

If you are asked whether to save an extract, choose No.

In sap fico, Displaying G/L Items (Expenses)

Use

You now display the general ledger line items for your expense account directly, without drilling down through the monthly balances. If desired, you can still display the monthly balances first as described in the previous process step Displaying G/L (Payables) Balances.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® General Ledger ® Account ® Display/Change Line Items
Transaction Code	FBL3N

2. Enter the following data:

Field	Europe	North America
G/L account	476900	476900
Company code	1000	3000
Open items	Select	Select
Posting date	Empty	Empty
Layout	/KOSTELLE	/KOSTELLE

3. Choose .
4. Choose .

In the line item display, you can scroll down to see the line items for each cost center.

5. Select the Amount in local currency column, then choose .

The system displays the totals by period. Scroll down to see the invoice you posted to cost center 1000 in the current period.

6. Choose Settings
® Summation levels ® Define breakdown.
7. In the dialog box, choose Level 3 (cost centers).

You now see the overall total for each cost center.

8. Choose until the overview tree appears.

In sap fico, Displaying G/L Balances (Payables)

Use

You now check whether the general ledger has been updated simultaneously with accounts payable.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® General Ledger ® Account ® Display Balances
Transaction Code	FS10N

2. Enter the following data:

Field	Europe	North America
G/L account	160000	160000
Company code	1000	3000
Fiscal year	Current year	Current year
Business area	*	*

3. Choose .

Check the balance of the input month. Compare the amounts before and after the invoice entry.



You are not able to drill down to the source documents for this account. This general ledger master record has been configured not to record individual line items, because the line items can be seen in the individual vendor accounts.

4. Choose until the overview tree appears.

In sap fico, Displaying Vendor Balances, Line Items, and Documents

Use

You now display the vendor’s account and the monthly balances. You can then drill down to the line items that make up the balances and search for the document you posted earlier.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Account ® Display Balances
Transaction Code	FK10N

2. Enter the following data:

Field	Europe	North America
Vendor	1910	3910
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Double-click on the entry in the Balance column for the current period.

You now see all of the items for this period. The line item status informs you whether the items are open or cleared.

5. Choose .
6. Select Reference, then choose .

You have now included Reference in the field criteria.

7. Choose .
8. In the Reference field, enter the reference number for your vendor, then choose .
9. Position your cursor on the selected line item.
10. To display the posted document, choose .
11. On the Display Document: Item 001 screen, choose .

To display the reference number in the document header data, choose .



If you wish to display the other document, return to the Vendor Line Item Display screen, then repeat steps 6 to 10.

12. Choose until the overview tree appears.

In sap fico, Displaying Invoices, Changing Payment Terms, and Displaying Change Documents

Use

You now display the invoice you created in the previous process step. You then change the payment terms and display the document again with the change history. The change history shows you what changes have been made, by whom and when the changes were made.

In this process step, you call up the invoices individually. You need to repeat this procedure for each document.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document ® Display
Transaction Code	FB03

2. Enter the following data:

Field	Europe	North America
Document number	Enter one of the document numbers you noted previously	Enter one of the document numbers you noted previously
Company code	1000	3000
Fiscal year	Current year	Current year

3. Choose .
4. Choose .

In the dialog box, you see information about the user who posted the document, when it was posted, and which transaction was used.

5. Choose .
6. Double click on the vendor line item.

You are currently in the display mode. To change the payment terms you must switch to the change mode.

7. Choose .
8. Enter the following data:

Field	Data
Payt terms	Empty
Days/percent	5

You have now changed the payment terms so that the invoice is due in 5 days.

9. Choose .

The R/3 System warns you that the payment terms have been changed.

10. Choose .
11. Choose .
12. Choose .
13. On the Display Document: Initial Screen choose .
14. Choose Environment
® Document changes.

The system displays a list of all fields in which changes have been made. Note that your changes to the Payment terms field have triggered changes in various other fields.

15. Double click on the Payment terms line.

You now see the old and new value of the field.

16. Double-click on the line once more to call up information about the user who made the changes and the time of the change.



Repeat this procedure to change the payment terms for the other document.

17. Choose until the overview tree appears.

In sap fico, Fast Entry of Incoming Invoices

Use

You now use the fast entry function in accounts payable to enter a vendor invoice. You receive the same results if you post your invoice using invoice verification.

Procedure

1. Call up the transaction as follows:

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Other ® Invoice/Credit Memo Fast Entry
Transaction Code	FB10



The Invoice/Credit Fast Entry: Header Data screen appears only once each day. If you process the same transaction again during the same day, the screen is skipped and the input parameters are copied over automatically. To change the initial parameters, you would choose .

2. Enter the following data:

Field	Europe	North America
Company code	1000	3000
Posting date	Today’s date	Today’s date
Document type	KR	KR
Currency	EUR	USD
Document date	Today’s date -2	Today’s date -2

3. Choose Enter invoice/credit memo.
4. Enter the following data:

Field	Europe	North America
Reference	Invoice number of the vendor	Invoice number of the vendor
Account	1910	3910
Amount	116 (gross invoice amount, including value added tax)	106 (gross invoice amount, including sales tax)
Tax amount	16 (amount according to invoice)	6
Offsetting items
Account	476900	476900
Amount	100 (net invoice amount)	100 (net invoice amount)
Tx	VN	I1
Cost ctr	1000	1000



If you want to post multiple lines as offsetting entries and it is only the cost center that changes, just enter the amount and cost center. The system defaults the remaining information automatically.

If you need more lines as offsetting entries, choose , then choose G/L item fast entry. To enter more lines, choose G/L item fast entry.

5. Choose .
6. Choose .

The system displays the document number.

7. Make a note of the document number.
8. Choose until the overview tree appears.

In fico, how to Configuration in Asset Accounting

These are the steps that you need to do to create Asset Accounting:

Copy Reference Chart of Depreciation/ Depreciation Areas
Menu Path is: IMG> Finanacial Accounting> Asset Accounting> Organization Structures> Copy Reference Chart Of Depreciation/ Depreciation Areas,
- Double click on Copy Reference Chart Of Depreciation
- Click on Copy Icon and update it from ODE to your Chart Of Depreciation and change the description too.

Assign Input tax Indicator for Non-Taxable Acquisitions:
IMG> Finanacial Accounting> Asset Accounting> Integrate With the General Ledger> Assign Input Tax Indicator for Non-Taxable Acquisition
- Save this.

Assign Chart of Deprecaition to your Company Code :
If Co Code is not properly Done then it will give Problems but still save it.

Specify Account Determination:
IMG> Finanacial Accounting> Asset Accounting> Organization Structures>Asset Classes> Specify Account Determination
- Make the GL Accounts for this and those GL accounts to be specified here,
Example for Land, Building, Plant & Machinery, Vehicles And Asset Under Construction then again
- Save it.

Create Screen Layout Rules:
IMG> Finanacial Accounting> Asset Accounting> Organization Structures>Asset Classes> Create Screen Layout Rules:
- Here we copy the screen Layouts from the standard Co Code 1000
We will copy for each Asset Class like Land, Building, Plant & Machinery, Vehicles And Asset Under Construction,
- Now save it again.

Define Number Range Interval:
IMG> Finanacial Accounting> Asset Accounting> Organization Structures>Asset Classes> Define Number Range Intervals
- Click On Intervals
- Click On Interval and update the following:
- For all the Five Asset Classes
-Save It.

Now Define the Asset Classes:
IMG> Finanacial Accounting> Asset Accounting> Organization Structures>Asset Classes> Define Asset Classes
- Click on New Entries and fillout the Page in the blank space where Asset Class is given give the Asset Class GL number and in Description give the name in long and short form,
- Go to next level and give the Screen layout Rule number
- Give the number ranges 01 and in Status Of AuC click the first Radio button: No Auc Or Summary Management of Auc
and in History Status click Manage Historically and save it.
- Likewise Create for Building, Plant & Machinery and Vehicles and in case of Asset under Construction Update in Status of - Auc the second Radio Button: Line Item Settlement and
- Save it now.

Integrate with General Ledger:
IMG> Financial Accounting> Asset Accounting> Integration with the General Legder> Define how Depreciation Areas Post to General Ledger
and then Assign the General Ledger Accounts

IMG> Financial Accounting> Asset Accounting> Integration with the General Legder> Assign G/L Accounts
and then Specify Document Type AF
and specify intervals
1 Monthly
3 Quaterly Posting
6 Semi- Annually
12 Annually.

What is APC in Assets? fico

APC is acquisition and production cost.

As a result of the integration in the R/3 System, Asset Accounting (FI-AA) transfers data directly to and from other R/3 components. For example, it is possible to post from the Materials Management (MM) component directly to FI-AA. When an asset is purchased or produced in-house, you can directly post the invoice receipt or goods receipt, or the withdrawal from the warehouse, to assets in the Asset Accounting component. At the same time, you can pass on depreciation and interest directly to the Financial Accounting (FI) and Controlling (CO) components. From the Plant Maintenance (PM) component, you can settle maintenance activities that require capitalization to assets

If you post to an asset when entering a purchase requisition or an outline agreement, the system checks, with reference to the planned delivery date, whether the fixed asset actually exists and whether you can post to it. The same checks are carried out if you post to a fixed asset when entering a purchase order. Moreover, the system ensures that you do not exceed the upper limit for low-value assets. You can still change the asset, for which account assignment is to be performed, until receipt of the first goods or invoice for a purchase order.

If you want to carry out account assignment to assets when creating purchase orders, purchase requisitions and outline agreements, the account entered in Financial Accounting for "Acquisition and production costs" must be assigned to a field status group that allows entries in the field groups "asset number/sub-number," "transaction type," and "quantity."

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